Last updated: June 15, 2026
Microsoft Viva Insights is the productivity and wellbeing app that replaced MyAnalytics in 2021. It analyzes your Microsoft 365 activity to surface focus time, meeting habits, and follow-ups, then coaches you toward more productive workdays.
TL;DR. Viva Insights is the current version of the old Office 365 MyAnalytics coach, now built into Microsoft Teams and Outlook. It reads the meeting, email, and focus signals your team already creates, keeps personal data private to each user, and gives leaders de-identified trends so they can catch burnout and meeting overload early. Uprite helps Texas businesses turn it on and actually use it as part of managed IT services.
If you remember the old MyAnalytics dashboard in Office 365, this is where it went. Microsoft folded MyAnalytics and Workplace Analytics into Viva Insights, part of the broader Microsoft Viva employee experience platform. The coaching idea stayed the same. The tooling got better, and it now lives right inside Microsoft Teams and Outlook.
What is Microsoft Viva Insights?
Viva Insights applies machine learning to the data your team already creates across Microsoft 365. Every day your people generate thousands of signals through meetings, email, chats, and shared documents. Viva Insights reads those patterns and turns them into private, personal nudges, things like protecting focus time, catching up on unanswered messages, and winding down after hours.
Because it sits inside Teams and Outlook, nobody has to learn a new app or change how they work. The insights show up where your team already spends the day.
What Viva Insights tracks
Viva Insights watches the signals your team already creates every day. Here is what it pays attention to.
- Meeting load and how much focus time you have left each week
- Who you collaborate with most, and which key contacts have gone quiet
- Emails and chats still waiting on a reply
- Tasks and commitments you promised to follow up on
- After-hours and weekend activity that signals burnout risk
From there it suggests focus blocks and quiet time so deep work does not get crowded out, and it leans on metadata such as timing and participants rather than the content of your messages.
How it improves your office
Think about the last big project that needed several contributors. Did everyone stay in sync, or did updates slip through the cracks? Viva Insights helps people stay connected to the colleagues who matter most to a deliverable, and it flags when an important relationship has gone quiet.
For leaders, the manager and leader experiences roll personal signals up into de-identified, aggregated trends. That means you can spot team-wide problems like chronic after-hours work or meeting overload without ever seeing any one person’s private data. Used well, it becomes an early warning system for burnout and wasted time.
Which version do you actually get?
What you can access depends on your Microsoft 365 plan. This table breaks down the three experiences and who each one is built for.
| Experience | What you get | Best for | License |
|---|---|---|---|
| Personal insights | Focus time, wellbeing nudges, follow-ups, and quiet time | Every employee | Included with many Microsoft 365 plans |
| Manager and team insights | De-identified team trends like meeting overload and after-hours work | People leaders | Paid Viva Insights license |
| Advanced organizational insights | Company-wide analytics and custom queries, formerly Workplace Analytics | HR and operations leaders | Viva Insights premium or the Microsoft Viva suite |
The personal experience is the one most teams start with, and you can dig into the manager and company-wide options in Microsoft’s advanced insights documentation.
What Viva Insights can and cannot see
Privacy is built into the design. Your personal insights are visible only to you. Microsoft does not show your individual activity to your manager, and manager or leader views are de-identified and aggregated with minimum group sizes so no single person can be singled out.
The data itself is nothing new. It comes from calendar entries, email and chat metadata, and document activity your organization already holds. Viva Insights simply lends you the computing power to make sense of it. Microsoft lays out exactly how the privacy model works in its privacy guide for admins.
What you need to use it
A personal Viva Insights experience is included with many Microsoft 365 and Office 365 subscriptions, and your team can open it today inside Teams or Outlook. The advanced manager, leader, and organizational features come with a paid Viva Insights license or the broader Microsoft Viva suite. If you are not sure what your current plan includes, that is exactly the kind of thing we sort out for clients every week.
Roll it out the right way with Uprite
Turning on a productivity tool is easy. Getting your whole team to actually use it, with the right privacy settings and a rollout plan that fits how you work, is where most businesses stall. As part of our Microsoft 365 and cloud services, Uprite helps Texas businesses configure Viva Insights, train staff, and tie it into a wider managed IT services strategy. Want to get more out of the Microsoft 365 you already pay for? Talk to our team or call (866) 570-3065.
Viva Insights questions, answered
Is Viva Insights the same as MyAnalytics?
Yes. Microsoft renamed MyAnalytics to Viva Insights in 2021 and moved it into Microsoft Teams and Outlook. The personal coaching you knew from MyAnalytics is still there, alongside new wellbeing and manager features.
Does Viva Insights cost extra?
Not for the basics. A personal Viva Insights experience ships with many Microsoft 365 plans at no added cost. Advanced manager, leader, and organizational analytics need a paid Viva Insights license or the Microsoft Viva suite.
Can my manager see my personal Viva Insights data?
No. Your personal insights stay private to you. Manager and leader views only ever show de-identified, aggregated trends across a group, so no one can trace a number back to a single employee.
What does Viva Insights actually track?
It reads signals your team already creates in Microsoft 365, like meeting load, focus time, collaboration patterns, after-hours activity, and the follow-ups you owe. It leans on metadata such as timing and participants rather than the content of your messages.
How do we get Viva Insights set up for our team?
Start by confirming which features your Microsoft 365 licenses already include, then enable the experience in Teams and Outlook and set your privacy preferences. Uprite handles that rollout for Texas businesses end to end, so reach out and we will scope it with you.
